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Frequently Asked Questions

Q. I already have clearances from my work with another organization. May I submit these to my child’s school in order to volunteer?
A. Yes, provided the clearances are all under one year old. Please submit the originals for copying.

Q. I don’t remember how old my clearances are. How can I find out?
A. If you have kept the originals, refer to the date on the clearance forms to see when you obtained them. If you cannot locate your originals, it is best to have the clearances done again.

Q. If I am visiting a school, do I need to have my clearances done?
A. No. If you are visiting a school for a specific purpose, such as a parent-teacher conference, or you are coming in to provide a one-time service (reading to a class, making a presentation to a class), you do not need to have your clearances on file.

Q. How much do the clearances cost?
A. Currently, the child abuse history clearance and criminal history clearances are free for volunteer applicants, and the FBI Federal Criminal History Record costs $22.60.

Q. My criminal history clearance and child abuse clearance reports are both under five years old. Do I still need to obtain the FBI Criminal History Record report?
A. Yes, effective July 1, 2015, all volunteers must have the FBI Criminal History Record report on file with the district. Once you obtain this report, please contact the Volunteer Coordinator at your building and ask him/her to add it to your file. PLEASE NOTE: If you have lived in Pennsylvania for 10 years or more, you do have another option available. You may complete a Volunteer Affirmation Form, in which you swear to your PA residency for the last 10 years and that you have not been convicted of the offenses listed on the form.

Q. I am not familiar with the FBI Criminal History Record report. How do I obtain this?
A. The FBI Criminal History Record report is a fingerprint-based record check. Go to the following website to register and make an appointment for fingerprinting:
  • If you are getting a report for employment purposes, your Service Code is 1KG6XN
  • If you are getting a report for volunteer purposes, your Service Code is 1KG6Y3    (If there is a chance that you may be hired by PVSD in any capacity within the next five years, please choose the employee code, as a volunteer fingerprint report will not serve for employment purposes and you will need to be reprinted upon hire.)
Once you have made your appointment and gone to the location to have your fingerprints taken, you will need to submit a copy of your receipt with your UEID (registration) number to the volunteer coordinator in your building so the district can access your official report. For more information about the fingerprinting process, please click here.

Q. Where do I get the Volunteer Affirmation Form?
A. Click here to download a copy. Please note that this form is only acceptable for volunteers who have lived in Pennsylvania for 10 years or more.

Q. Currently volunteers are required to have licenses scanned annually by the Raptorware system if we already have clearances on file with the district. Will we still need to have our licenses scanned?
A. You WILL NOT need to have your license scanned to volunteer. We initiated this requirement as a way to double-check the backgrounds of volunteers whose clearances may have been obtained more than a year ago. The recent changes to the state law ensure that we will have recent clearances on file for all volunteers, and the additional step of requiring a license scan on top of three clearances could prove to be prohibitive to those who want to volunteer. License scanning will continue at the high school as a way to track visitors in and out of the building. Funding does not exist at this time to expand that procedure to other school buildings.

Q. Why do we have to get new clearances every five years? I thought the time period was three years.
A. In December 2014, the state made amendments to Act 153 (Child Protective Services Law). The law was amended to require all school employees, contractors AND volunteers having direct contact with children to obtain new clearances every 36 months. In July 2015, the state passed Act 15, which then changed the time period for valid clearances from three to five years, so as to make the requirements less onerous for employees and volunteers.

Q. I still have questions. Who can I contact for more information?

A. Please contact Karen Zucker for more information at (610) 489-8506, ext. 1131, or