Using Google Hangouts Meet for a Meeting or Class

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Start a video meeting from Hangouts Meet

You can start an instant meeting in a web browser. If someone sends you a meeting link URL, simply click the link to join the call.

Note: You can send the meeting link to people outside of your organization, but someone from within your organization needs to give them access to the video meeting.

  • In a web browser, enter

  • Click Join or start a meeting.

  • Enter a nickname or leave it blank to start your own meeting. Click Continue.

  • Click Join now.

  • To add someone to a meeting, choose an option:

    • Click Copy joining info and paste the meeting details into an email or another app. or to Google Classroom

    • Click Add people icon and choose an option:

      • Under the Invite section, select a name or enter an email address and click Send invite.

      • Under the Call section, enter a phone number and press Call Call

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Schedule a video meeting in Calendar

Create a new event with a video meeting

When you add a guest to an event, a video meeting link and dial-in number are added automatically.

  • Go to Google Calendar and create an event.

  • On the Guests tab, click Add guests and enter the email addresses.

  • Click Save.

  • Click Send to send the invites.

Guests receive an email with the event information and a link to the video meeting. Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request.

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Google For Education Hangouts Meet Tutorials

Help with Additional Options and Features of Google Hangouts Meet

  • Customize video meetings

  • Share resources in a video meeting

  •  Broadcast video meetings to a larger group (may not be available in our version right away, but it will be an option)

Tips for a Successful Online Meeting or Class 

  • Sit in a well-lit area, but not with a bright light or window behind you.

  • If possible, use a headset microphone - if not available, the laptop or Chromebook mic is OK to use.

  • Close tabs you don’t need for the meeting/class to improve performance during the call.

  • Test out the setup before starting the meeting or class (you can join to see how it looks/sounds before adding anyone else).

  • Set expectations for students.

    • Appropriately dressed (even if not using video - just in case!)

    • Sit somewhere with limited distractions and good lighting

    • Eating/Drinking OK or not

    • Keep microphone muted unless speaking

    • Use chat to “raise their hand” to speak - have them type “HAND” or some other agreed-upon word to get the teacher’s attention

    • Use chat appropriately