District Site

Pennsylvania Criminal History Clearance Report Procedure

If you have obtained a report in the past, it must be dated within one year of your start date and must show EMPLOYMENT (not volunteer) as the purpose of the report.

1) The Pennsylvania Criminal History Clearance Report is obtained electronically from the Pennsylvania State Police website: https://epatch.pa.gov.  *The fee for this report is paid by credit card or debit card.

2) On the website, select “Submit a New Record Check”.

Accept the Terms and Conditions for the use of PATCH

3) Select Individual Request

Reason For Request: Employment for Paid positions or Volunteer for Volunteer purposes ONLY

Note: You will be required to enter your information twice, once as the person requesting the report, and once as the person you are requesting the information for. You must use your own email address, as the one requesting the clearance.  After the second submission, click “Submit request” to check out.

3) Access your official certification form as shown here:

DO NOT send the unofficial page/receipt (above) to the HR department for your personnel record; it is not valid! You MUST print out the official certification form (see sample below):
 

4) CURRENT EMPLOYEES: Once you receive your official clearance report, submit it to Kelly Shade in the Human Resources department as soon as possible (email to: kshade@pvsd.org). 

     NEW EMPLOYEES: Once you receive your official clearance report, submit it to Danielle Kellon in the Human Resources department as soon as possible (email to: dkellon@pvsd.org). 

 
*THE COST OF THE CLEARANCES WILL NOT BE REIMBURSED BY THE DISTRICT AND ARE REQUIRED OF ALL STAFF.  According to state law, failure to obtain new clearances prior to any expiration dates may result in disciplinary action, up to and including dismissal from the school district